PROJECT MANAGEMENT SOFTWARE AND ONLINE COMMUNICATION TOOLS ARE YOUR FRIEND

We use Jira and Confluence. We started out using Asana (this is a great tool for designers but not as good for integration with versioning software like Plastic.)

We don't have one person dedicated to keeping it in order, but once we have task management staff, I'm confident the system will run much more smoothly. As it is we now have a single central place where we are slowly putting daily tasks and projects and links to development tools.